Annual Members Meeting #21 (agenda)

Updated: 2025-09-05
Annual Member Meeting #21 in Oslo, 10th of September 2025

  1. Opening of the meeting.
  2. Determination of the meeting announcement.
  3. Adoption of the agenda.
  4. Election of chairman and secretary for the meeting.
  5. Election of ballot counting officer as also adjust the protocol.
  6. Finance and Auditor’s report (calendar year 2024).
    Dan Johansson & Magne Johansson
  7. Annual report (operating year 2024-2025).
    Paul Schepers
  8. Adoption of the reports and granting freedom from liability for the Board.
  9. Activity plan and proposal from the Board (operating year 2025-2026).
  10. Received motions.
  11. Budget (operating year 2025-2026).
    Dan Johansson (…same as for 2024-2025 ?)
  12. Other issues for discussion:
    a. How to get more participants involved into NAAE and the Annual Member Meeting? Try for a different set-up?
    b. Initiate local meetings or perhaps get connected through Chat groups? Suggestion -> Twice a year a locally Teams Meeting for Elekta or Varian users to discuss specific topics or to give presentations.
    c. Is it okey to only have our conference program and annual meeting agenda on our website ? (same as for this year)
    d. NAAE Conference 2026, Stockholm is willing to host (is this a go-ahead ?) .
    e. NAAE Conference 2027,  ……………………. (host suggestions for upcoming years ?)
    f. ESTRO 2026 in Stockholm May 15-19, shall we arrange something in connection with this ?
    g. Shall we try to arrange a study trip to Cern (if so, when ?).
  13. Determination of the activity plan and budget (operating year 2025-2026).
  14. Election of Directors and Auditors (and the duration for this).

Board of Directors:
Dan Johansson, Jönköping until 2026
Paul Schepers, Amsterdam until 2026
Henrik Cederfjord, Växjö until 2026.
Kim Nielsen, Aarhus until 2025… (reelected until 2027?)
Richard Baker, Winsor until 2026
Torsten Liebig, Exeter until 2026
Noname, until 2027
(The Board constitutes themselves.)

Auditors:
Magne Johansson, Boras until 2025… (reelected until 2027?)
Jozsef Mihai, Boras until 2026

Website: …..

  1. Determination of the time and location of next Annual Member Meeting.
  2. End of meeting.